The INS Group
Last updated 2nd April 2017.
When a person interacts with THE INS GROUP (INS) – whether by visiting its website, signing up to a newsletter, applying for employment, or contacting INS by any means of communication – they are providing INS with personal information about themselves.
In dealing with this personal information INS is bound by Australian Privacy Principles (APPs) contained in the Privacy Act 1988 (Cth) (the Act).
1.2 Privacy and third party organisations
2. Collection of personal information
2.1 INS may collect, store and use a wide range of personal information in the course of its operations to enable INS to conduct its business, and to meet its legal obligations.
2.2 INS may collect personal information about a person for the following purposes:
a) To provide a product or service requested by that person;
b) To improve the delivery of INS’s services – by collecting information, it is possible for INS to adapt its services to meet a person’s preferences and thereby enhance their use of INS’s services.
c) To assess a person’s employment suitability with INS – this includes reviewing the performance of a person already employed by INS; or assessing a person’s suitability who is applying for employment, a temporary work-experience placement, or an internship.
2.3 In some circumstances, INS may source information about a person which is on the public record, or can be requested from third parties. For example, when a person applies for a job at INS, INS will seek information from that person directly, but may also collect information from third parties (including previous employers and recruitment consultants).
2.4 INS may collect, store and use the following kinds of personal information:
a) Information about a person’s computer and about their visits to and use of this website, including server IP address, top-level domain name (e.g. .au, .com, .gov), the date and time of the visit(s), the pages accessed and documents downloaded, advertising click-through metrics, the previous website visited, and the type of browser used;
b) Information provided by a person to INS when subscribing with the INS website to receive email notifications and/or newsletters;
c) Information that a person provides to INS when registering with its website;
d) Information that a person provides to INS when completing their client profile, either through completing applications or other forms, or by INS recording the information that a person provides via telephone calls, interviews or other forms of communications;
e) Information contained in any correspondence that a person sends to INS either directly or through its website;
f) Any other personal information that a person chooses to send INS.
2.6 Some INS services and websites are integrated with third party social media services like Facebook or Twitter. A person can decide to access or log-in to the INS website using their social media profile, or to connect an INS-related service to a third party social media service. If a person does this, the information INS can collect may include their social media user ID information, and any further information that the person has permitted the social media site to share with INS. If a person accesses or connects to INS services via social media, they are consenting to INS collecting, storing, using and disclosing such information and content for any purpose, and at INS’s absolute discretion.
2.8 INS will only collect personal information about a person from that person unless it is unreasonable or impracticable to do so.
3. Using Personal Information
3.1 INS may use a person’s personal information for the following purposes:
a) Administer its website and business;
b) Personalise its website;
c) Enable a person to use of the services available on its website;
d) Supply services purchased through its website;
e) Send non-marketing commercial communications;
f) Send email notifications that have been specifically requested;
g) Send marketing communications relating to INS, its business, industry or carefully-selected third parties;
h) Deal with enquiries and complaints made by or about a person relating to the INS website;
i) Keep its website secure and prevent fraud;
j) Verify compliance with the terms and conditions governing the use of the INS website.
3.2 When INS collects personal information from a person, such a person will generally be informed of the nature of the information that has been collected, the reason why it was collected, and how INS will use it.
3.3 No attempt will be made to identify INS website users or their browsing activities except as required by a law enforcement agency exercising a warrant to inspect the service provider’s logs.
3.4 Any person interacting with INS consents for INS to use or disclose any personal information that it has collected for any purpose specified in:
a) This policy; or
b) The relevant pages of the INS website; or
c) The Privacy Act 1988; or
d) Any other law that has jurisdiction over the State or Country in which INS operates.
3.5 Consent, as described in clause 3.4 above will only be taken to have been withdrawn by a person when that person sends written notice to INS’s Privacy Officer explicitly withdrawing consent for their personal information to be used or disclosed by INS for any or all purposes.
4. Disclosing personal information
4.1 INS may disclose personal information for the following purposes:
a) To provide a service that a person has requested;
b) To measure a person’s experience with INS’s services;
c) To customise, enhance or improve INS’s services;
d) To provide technical support, or respond to an enquiry;
e) If permitted or required by law;
f) To prevent or lessen a serious and imminent threat to a person’s life or health; or
g) For the purposes to which a person has consented to the disclosure (this may be express or implied).
4.2 Without limiting clause 4.1 above, INS may disclose personal information:
a) To the extent that INS is required to do so by law;
b) In connection with any ongoing or prospective legal proceedings;
c) In order to establish, exercise or defend INS’s legal rights; and
d) To the purchaser (or prospective purchaser) of any business or asset to whom INS is (or is contemplating) selling.
4.3 If data about a person’s use of INS’s digital services is de-identified, aggregated or otherwise made anonymous, INS may collect, use and share that information for any purpose with third parties provided that in doing so INS does not reveal any personal information and the use is related to INS ’s activities.
4.4 In providing and managing the services offered by INS, INS may make personal information available to third party services and content providers, including providers of cloud services, website hosts, and other companies.
4.5 Information that INS collects may be disclosed to third parties who operate overseas in order to enable INS to use the information in accordance with this policy.
4.6 INS will direct third parties who receive personal information to follow the same standards and obligations set out in this policy. However, INS does not take responsibility for the use of this information by third parties, particularly those operating overseas in countries which do not have data protection laws equivalent to those in force in Australia.
5. Anonymity and pseudonymity
5.1 Any person may interact with INS anonymously or under a pseudonym if they so choose. Where this is the case, INS may only be able to provide such a person with limited information or services.
5.2 In some cases it will not be practicable to interact with a person anonymously, or it may be impossible to provide the service that a person has requested without some form of personal information. For example, if a person wishes to subscribe to an INS email newsletter, an email address must be provided.
6. Access and correction
6.1 A person is entitled to obtain access to records that contain personal information about him or her, except to the extent that INS is required or authorised to refuse access under any law of the Commonwealth that provides for access by persons to documents (e.g. the Freedom of Information Act 1982 (Cth)).
6.2 A person can obtain access to documents containing his or her personal information, as well as request that such information be corrected by INS, by contacting the INS Privacy Contact Officer. The INS Privacy Contact Officer will endeavour to respond to requests for access and correction in a timely manner.
6.3 INS will take reasonable steps to ensure that the personal information it holds is accurate, relevant to its purpose, up to date, complete and not misleading.
7. Storage and security
7.1 Depending on how INS receives a person’s personal information, INS may store it in electronic and/or hard copy format.
7.3 In instances where a person uses a third party platform to engage with INS, including but not limited to social media platforms, the person acknowledges that these platforms are not under the control of INS. Where a person has concerns over the security of any third party platform, INS encourages the careful consideration of the terms and conditions and security used by any third party platform.
7.4 Any person who interacts with INS online or the INS website acknowledges that the transmission of information over the internet is inherently insecure, and that INS does not guarantee the security of data sent over the internet.
7.5 INS will ensure that upon becoming aware of holding personal information about a person and such information is either no longer required by INS, or that INS is not required by or under Australian law to retain the information; INS will take reasonable steps to destroy the information or to ensure that the information is de-identified.
8.1 If a person believes that an act or practice of INS has interfered with their privacy they may make a complaint to INS. Such a person will need to identify themself and provide his or her complaint in written form and addressed to the INS Privacy Contact Officer
8.2 The INS Privacy Contact Officer will investigate all complaints and will endeavour to provide a written response within 30 days of receipt of the complaint setting out INS’s decision.
8.3 If a person is dissatisfied with INS’s response to his or her complaint, he or she has the right to take their complaint to the Office of the Australian Information Commissioner. The Australian Information Commissioner may then investigate and attempt to conciliate the matter.
10. Relevant contacts
Telephone: (02) 42 546 226
Free call: 1800 676 336
Post: Privacy Contact Officer, THE INS GROUP, P.O. BOX 485, Unanderra NSW 2526
Contact the Office of the Australian Information Commissioner (OAIC)
Contact details are set out on the OAIC website:
Telephone: Enquiries line: 1300 363 992
If calling from outside Australia call +61 2 9284 9749
TTY: call 133 677 then ask for 1300 363 992
Speak and Listen users: call 1300 555 727 then ask for 1300 363 992
Internet relay users: connect to the National Relay Service then ask for 1300 363 992
Facsimile: (02) 9284 9666
Post: GPO Box 5218, Sydney NSW 2001